Understanding a Project Role

A project role is the position/role personnel will be mobilized for or recruited for, at a specified time. 


Interactive Tutorial

** Best experienced in Full Screen (click the icon in the top right corner before you begin) **
1. The first step is to open MyPass and click Projects.

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2. Click Project name to select the project the personnel will be assigned to. 

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3. Click the Role.

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4. Click Matches:
Matches are personnel profiles that match the required skills for the role. MyPass automatically identifies matching profiles and shows them in this tab. This is based on the personnel's classification against the role classification.

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5. It is best practise to remove the classification match. To do this go to the Filter.

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6. Click Ignore personnel classification.

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7. Assigning a role can be done in Invited, Applied, Shortlisted, Followup, Proposed or Confirmed buckets.

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8. Invited:

These are the personnel to whom the job posting email has been sent. One or multiple personnel can be selected from the matches and then click Invite to send them automated emails.
Competency requirements are measured from recruitment matrix.

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9. Once the invite is sent, MyPass will send the personnel notification of the invite with the option for the personnel to add the required certifications and apply for the role. After the application, the personnel will be moved to the Applied Bucket.

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10. You can send an additional  customised message to go with the invite.

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11. Applied:

This is where the personnel is placed when they apply for the job through MyPass. This is where to look for personnel who want to be selected for the posted roles.Competency requirements are measured from the recruitment matrix.

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12. Shortlisted (for internal use only):

These are personnel who have been shortlisted because they meet the role requirements. Competency requirements are measured from the recruitment matrix.

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13. Follow up (for internal use only):

These are the Personnel who require follow-up.
Competency requirements are measured from the recruitment matrix.

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14. Offered:

These are the personnel that you have made an offer to and they haven't yet accepted it. These personnel receive an email offering them the role and will automatically move into the Confirmed or Proposed is available bucket if they accept.

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15. Proposed:

This is a step required if your client has an internal approval process for personnel on their sites. Once you have proposed your personnel, your personnel will be visible to your client for approval. Competency is measured by both matrices.

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16. Confirmed:

These personnel have accepted the offer for the role or have been allocated and approved for the role. 
This is the final stage in the mobilisation or recruitment process.
Competency is measured by both the recruitment and compliance matrix.

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17. Removed:

These personnel have either been removed from the role or have not accepted the offer. 

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18. To read the competency requirements, 
select the % of the personnel.

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19. The green tick icon means that the certificate has been uploaded to the personnel profile and verified by the MyPass team.

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20. The orange tick icon means that the certificate has been uploaded to the personnel profile and verified by the MyPass team. However, it will be expiring soon. 

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21. The red tick icon means that the certificate has been uploaded to the personnel profile and verified by the MyPass team.
However, the ticket has expired as per matrix requirements or will expire during the duration of the project. 

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22. The red X mark means the individual has not uploaded the ticket requirement or has uploaded it but is not verified yet by MyPass, or it has expired. 

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23. That's it. You've now understood a project role. 

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